Guidelines for Acquisition

Eligibility: Only enrolled students, research scholars, faculty, and active staff can request acquisitions to procure library resources.

Request Submission: Acquisition requests should be submitted through a designated channel, such as an online form or a physical request slip, at the library's circulation desk.

Relevance: Requests must align with the library's collection development policy and support the institution's community's educational, research, or recreational needs.

Format: Requests can be made for materials in various formats, including but not limited to print books, e-books, audiobooks, journals, and online databases.

Review Process: Acquisition requests will be reviewed by library staff or a designated committee to assess their suitability based on factors such as relevance, quality, and availability.

Budget Consideration: The library's budget constraints will be considered when evaluating acquisition requests.

Timeliness: Requests will be processed promptly, with efforts made to acquire requested materials as soon as possible, subject to availability and budgetary constraints.

Communication: Library patrons will be informed of the status of their acquisition requests, including whether the requested materials have been acquired, are pending, or cannot be fulfilled.

Circulation Guide

Library Membership: Patrons may need to register for library membership to borrow materials.

Borrowing Privileges: Libraries has diffrent borrowing privileges based membership type as follows:

Responsibility: Library users are expected to receive an email notification after they issue, return, or renew a book. However, users are advised to promptly contact the library circulation counter if they find any discrepancy in the circulation transactions email.

Restricted Material: Reference material, Magazines, and Newspapers will not be issued; these may be used in the library premises only.

Renewals: Patrons can renew borrowed materials for an additional loan period, provided no holds exist. Renewals can often be made online or in person.

Fines and Fees: Libraries charge Rs. 5/-per day as fines for overdue. In case the book is lost/damaged/disfigured, the user must report to the library in writing. The borrower will be required to replace the same or the latest edition of the document along with INR 100 and overdue charges.

Holds and Reservations: Patrons may be able to place holds or reservations on items currently checked out, allowing them to be notified when the item becomes available.

Recalls: Libraries can recall checked-out items if needed by other patrons or for other reasons, and borrowers must return them by a specified date.

Inter-library Loan : If a library does not have a particular item, patrons can request it through inter-library loan.

Guidelines for using Gadgets.

Silent Mode: Patrons using gadgets (mobile, laptop, tablet, music devices) should keep them silent mode in the library.

Personal Responsibility: Patrons are responsible for the security and safety of their gadgets. The LRC will not be liable for any damage, loss, or theft of personal devices.

Disturbance Prevention: Patrons using gadgets should refrain from engaging in activities that disturb others, such as playing loud music or watching videos without headphones.

Privacy and Confidentiality: Patrons should respect the privacy and confidentiality of others when using gadgets in library spaces, including refraining from taking photos or videos of other library users without their consent.

Guidelines for Fair Use of E-Resources

• The LRC at IIMBG provides electronic resources such as e-journals, e-databases, and e-books, which are meant for academic purposes.
• These resources can be searched and browsed, and material may be downloaded and printed as single copies of articles, as in the case of printed library material.
• Downloading or printing a complete book, an entire issue, or a volume of one or more journals (called systematic downloading) is strictly prohibited.
• The use of robots, spiders, or intelligent agents to access, search, and/or systematically download from these resources is also prohibited.
• Any violation of this policy will result in penal action as per the rules and regulations of the Institute.
• Please note that downloading resources systematically may result in the publisher blocking access for the entire community of users at IIM Bodh Gaya.
• These rules are occasionally subject to revision/change without assigning any reason. The Librarian is free to make any decision in the interest of the library or institution.

Guidelines for space booking

The Learning Resource Centre offers designated group discussions or presentation spaces. The library has implemented a new policy to ensure the proper use of these rooms. To book the above spaces, please visit our website at https://library.iimbg.ac.in and log in using your IIMBG email address as your username and password. Discussion rooms and events rooms are available for group use only. They can be reserved by IIMBG students, faculty, and fellow students.

• Users must deposit their ID cards at the help desk to collect discussion room keys. The key collection is based on confirmation booking mail and requires at least four users to be present.
• Bookings can be made up to two days in advance. However, bookings can be made for one or two one-hour slots per day, and the booking start and end times must be strictly followed.
• Users are responsible for the room's equipment, furniture, and fittings. They should use them with care and not modify the room partitions without permission from library staff.
• The library will cancel bookings if the group fails to show up within 10 minutes of the booking time. The booking will be given to the next group in need.
• Please ensure that any discussions or activities in the room do not cause disruptions to other users.
• Please make sure to leave the room clean when checking out.
• The library can inspect rooms anytime, suspend facility use, or impose fines for misuse.
• Please be mindful of the following guidelines when using the interactive displays in the discussion rooms:
• Do not use markers, pens, pencils, crayons, or other writing tools on the boards, as they may damage them. Please use the smartboard pen, which can be obtained from the circulation counter along with room keys.
• The display screens are connected to the Institute's network and can be accessed through Wi-Fi.
• If you need assistance connecting your devices for screen-sharing, please ask the library staff.
• The person booking the discussion room is responsible for maintaining the room's furniture, accessories, and equipment. The charges for damaged equipment/furniture may be equivalent to the cost of replacing it. For assistance, please contact library staff at the Circulation Desk.
• The library reserves the right to modify or change these terms and conditions without prior notice.